How the rate works

Each rate covers a block of machine hours. A day covers 8, a week covers 40, and four weeks cover 160. Use fewer hours and the rate stays the same. Use more and the extra hours are an additional charge.

That makes the hours you plan to run as important as the days you need. Run the machine 10 hours a day for five days and you’ve used 50 hours. The weekly rate covers 40 of them, and the other 10 are an additional charge. If the machine sits idle for two days of that week, you still pay for the week.

Charges start when the machine leaves one of our locations and end when it is returned. Attachments and job site equipment rent by the day, the week, or four weeks too, though some carry a minimum, like the one-week minimum on the demolition tools. Ask how hours are counted on the one you rent.

Before the machine leaves

Two things have to be on file before any machine leaves one of our locations:

• Payment. You need an established account with us, or prepayment with a credit card on file. The credit application for an account is on our Finance page.
• Insurance. Your policy has to carry property and liability coverage on the machine. We need written proof from your insurer naming Kelbe Brothers Equip. Co. Inc. as additional insured and loss payee. Call your insurer before you reserve, because that proof has to come from them. If you don’t have an insurer, our rental department can recommend one.

What the rate covers, and what costs extra

The rate covers normal wear. If anything goes wrong with the machine, call us. You won’t be charged for damage caused by a problem with the machine itself.

These cost extra:

• Hours past the block. Each hour over the 8, 40, or 160 is an additional charge.
• Fuel and DEF. If the machine comes back with the tanks less than full, filling them is charged.
• Damage. Damage beyond normal wear is charged at our regular repair rates, unless a problem with the machine caused it. Misuse or missed maintenance can bring additional fees.
• Extra cleanup. Heavy staining or cosmetic damage that takes additional cleanup, like concrete or paint on the machine, can be an additional charge.
• Delivery and pickup. If you’d like us to deliver and pick up the machine, call the location nearest you for the rate.

If the machine is damaged while you have it, document the damage and notify your insurance carrier and us right away.

What you take care of while you have it

While the machine is out, treat it as if it were your own. Two things are your responsibility:

• A trained operator. Our rental policy requires competent, trained operators, and the machine doesn’t come with one.
• The routine upkeep. That means the daily, weekly, and monthly maintenance: grease, fluids, and filter changes. The operator’s manual lists what’s due and when. On a track machine, the daily check includes track tension. Our guide to undercarriage wear and track tension shows how to check it.

Getting it there and back

We deliver and pick up with our own trucks and trailers. Call with the job site address and the dates, and we’ll give you the delivery rate. You can also haul it yourself, since a rental starts and ends at one of our locations. If you’re towing it yourself, our guide to mini excavator sizes shows how to check the total against the load rating on your trailer’s plate, and when the driver needs a CDL.

When you’re done, call the rental department to set up the pickup or the drop-off. If we’re picking it up, your rental contract says when the charges stop. Bring it back with full tanks, greased, and clean enough that it won’t need extra cleanup. Our guide to getting ready for a rental delivery covers the walkaround with the driver at delivery. The photos you take then are your record when the machine comes back.

Rent to purchase

Every machine we rent has a rent-to-purchase option: rent it first, with no obligation, and if it’s the fit, buy it. Reach out to our sales department to learn more. If you’re not sure owning makes sense at all, our guide to renting, leasing, or buying walks through that choice.

What to settle when you reserve

• Dates and hours. Tell us the days you need the machine and the hours you expect to run each day, so you’re on the right rate.
• Our delivery, or your trailer. If we deliver, give us the job site address.
• What goes on the machine. Name the attachments you need.
• Payment and insurance. Have your account or prepayment set up, and the proof of insurance from your insurer on file.

Read the rental contract before you sign it, and ask us about anything in it.